Events and engagement manager

(12 month fixed term part-time 0.8FTE maternity cover)

September 2025

You can download an application pack for this role here

Closing date:23 September at 9am

Interview date:8 October

Preferred start date: 24 November

We are looking for an organised, proactive and creative Events and engagement manager to join our team on a 12 month part time 0.8 FTE contract.

You will lead our core events programme. You will manage in-person and online events, liaise with speakers and attendees, prepare briefings and promotional materials, ensuring all events are delivered efficiently, on budget and in line with our environmental standards.

You will also manage internal staff events, monitor and evaluate event outcomes and manage our contacts database, maintaining accuracy and GDPR compliance. This is a varied role requiring strong organisational, logistical and administrative skills, combined with excellent communication and interpersonal abilities.

Position in the Organisation

The post holder reports to the head of communications and works in consultation with senior management and the policy and politics team on event planning. The position sits within the communications team, comprised of the head of communications, press officer, two communications officers and the events assistant. They rely on additional support from the events assistant and our team of trainees in preparing events, as well as the full staff team, who represent us at events.

Key tasks and responsibilities

Events management:

• Manage and curate Green Alliance core events programme, assist staff as required on their specialist events and be the first point of contact for all event enquiries.
• Target relevant audiences and manage invitee and attendee lists, liaise with speakers and produce briefings and promotional material as necessary.
• Liaise with venues, arranging catering and other event services within budget.
• Oversee all the technical and logistical tasks relating to online events, including generating links and managing reminders, hosting Zoom webinars, welcoming and briefing participants, troubleshooting throughout events, and editing and uploading recordings to YouTube.
• Monitor and evaluate event outcomes in line with organisational and project objectives; gather information and feedback the analysis to staff and board, including invitation uptake and audience profiling.
• Ensure events meet Green Alliance’s environmental criteria and are organised according to best value principles.
• Manage events on the day, including directing staff roles in advance of and during the event, and oversee all technical aspects of online webinars, roundtable discussions and seminars.
• Organise internal staff events with the events assistant, including the Christmas party, strategy away days and other internal learning events, such as our lunchtime seminar series.

Database management:

• Manage the contacts database, ensuring it is up to date and accurate.
• Support staff on how to use the database and maintain protocols to ensure ongoing data integrity.
• Keep abreast of GDPR in relation to events and database management.

Other:

• Line manage the events assistant.
• Hold a company credit card.
• Provide any other support which may reasonably be requested to be undertaken within the scope of this post.
• Participate in organisation planning and strategy discussions.
• Due to the nature of the role the post holder will be required to work some early mornings and evenings for time off in lieu.

Person specification

Knowledge, experience and skills

Essential:

• Motivation to work in a purpose-driven organisation, working towards a world where people and the environment thrive together.

• At least two years’ experience working in events at manager level in a similar role, with both in person and online event planning and management experience, including estimation and budgeting.

• Strong logistical skills, the ability to organise and plan effectively and efficiently.

• Excellent interpersonal skills; confidence dealing with external audiences at senior levels, approachable, articulate, positive and flexible.

• A good communicator, with clear understanding of the value of excellent contact relations.

• The ability to work effectively under own initiative and as part of a team.

• Administrative competence: high standards of accuracy and attention to detail.

• Previous line management experience.

• Excellent drafting skills for communication and publicity.

• Excellent organisation skills, including prioritising workload effectively to meet deadlines.

• Excellent Microsoft Office skills.

Desirable

Interest in and knowledge of environmental issues.

Knowledge of non-profit sector.

How to apply

For your application, we would like you to answer three questions that address the key criteria highlighted in the person specification. We will also ask you to upload a CV with details of your education and work experience We recommend that you prepare your responses to the questions before starting the application process as you will be unable to save your application and return to it later.

Application questions

1. Why do you want to work for Green Alliance and how has your previous experience equipped you for this role? Please give specific examples, referring to the person specification.

2. Share an example of a complex or challenging event you managed. How did you plan and execute the solution?

3. Please describe how you work, with specific examples, including focusing on how you deal with competing demands, working with a team and your communication style.

We recommend that each answer is no longer than 300 words. Where you can, give examples of the experience, knowledge and skills you have gained through employment, study or voluntary activities.

To apply:

• Prepare your answers to the three questions above.
• Visit the vacancies page on our website and select the Events manager role. Click on "Apply for this job". You will be asked to confirm that you are legally authorised to work in the UK.
• Cut and paste your answers to the four application questions online. Upload your CV.
• Review and submit your application. You will receive a confirmation email to acknowledge your application.

Approach to AI

We recognise that some applicants may choose to use AI tools as they prepare their applications. We strongly encourage you to ensure that your application is personalised and reflects your own experience, insights and voice. AI should not replace your own input or authenticity. We want to hear your perspective, not a generic response and reserve the right to reject applications that closely resemble AI generated answers to our application questions.

We are genuinely interested in learning about you, your motivation, your experiences and what makes you a great fit for the role. Your application will be reviewed by one of our team members and we look forward to reading it.

Right to work

All applicants must have the right to work in the UK. Unfortunately, we are not able to offer visa sponsorship, so you will be required to provide evidence of your right to work in the UK during the recruitment process. We are unable to sponsor the renewal of work visas for people who have short-term permission to work in the UK.

Terms and conditions

Terms: This role is offered as a 12-month, 0.8 FTE fixed-term contract. We are happy to consider flexible working arrangements. Our preferred start date is 24 November 2025 to allow for handover.

Salary band: £42,845 – £47,388 (pro rata for 0.8 FTE)

Location: Green Alliance's office is in central London and is fully accessible. We support hybrid working; our staff are usually in the office for two days a week. We will provide IT hardware and other equipment needed for working from home; you will need to provide good internet access.

Hours: 28 hours per week: Mon-Thurs. The post holder would be expected to work occasional evenings for time off in lieu.

Holiday: 25 days per year (pro rata) in addition to statutory holidays and the period between Christmas and New Year.

Pension: Green Alliance provides an auto-enrolment pension with Aviva. All employees receive a pension contribution up to 7.5 per cent of gross salary which may be paid into this scheme or another of their choice.

For other staff benefits, please see the Employee benefits and staff wellbeing page on this site.

Next steps

Here is what you can expect after the closing date for applications:

Application Review

All applications will be anonymised and assessed by our team against the key selection criteria. This ensures we review candidates based solely on relevant skills, knowledge, and experience.

We will contact you to arrange an interview if your application is moved forward to the next stage. We aim to keep candidates informed at each stage of the process and you will hear from us if your application has been unsuccessful.

Interviews

Interviews will be held on 8 October in person at our office in Millbank Tower, Westminster, London. Candidates will be asked to complete a test as part of the interview. Interview travel expenses will be reimbursed. Candidates unable to attend in person will be offered an online interview.

Reasonable adjustments

We are committed to making this process inclusive and accessible. Please let us know if you require any adjustments or support to participate fully by emailing Iruka, our HR officer, on iegenti@green-alliance.org.uk.